Do I Need To Have My Patients Weighing Scales Calibrated?

Do I need to have my patients weighing scales calibrated

Patient weighing scales are vital pieces of equipment in care home settings. Being able to regularly record residents’ weights provides vital information for detecting fluid retention, calculating proper medication dosages, screening for malnutrition and assessing general wellbeing.

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As a result of regular use, weighing scales can lose their accuracy over time. In cases such as calculating dosages for medication, accurate weight readings are critical, as a person’s life may be at risk. Changes to the scale’s environment can also affect the scale’s calibration.

Why Do My Patient Weighing Scales Need To Be Calibrated?

Healthcare providers should use Class 111 approved medical grade patient weighing scales because these are required for their accuracy and durability, taking into account that weighing residents is an essential part of their care planning.

Do I Need To Have My Patients Weighing Scales Calibrated

But medical grade scales are still precision measuring instruments and, like many other medical instruments, they require calibration. Meticulously manufactured mechanical and electronic components are used to ensure consistent and accurate weighing results which are subject to wear caused by both normal usage and abuse.

While this wear may be small at first, over time it can lead to significant changes in a scale’s accuracy if not checked regularly. Calibration is simply the process of checking to see if any change has occurred and correcting it before the scale’s results are impacted.

Do I Need To Have My Patients Weighing Scales Calibrated

The only way to guard against inaccuracies in patient scales is through regular inspection and calibration. Properly maintaining patient scales ensures accurate and consistent patient weight readings, which are critical to consistent, effective patient outcomes.

Do I Need To Have My Patients Weighing Scales Calibrated

Conversely, mis-calibrated, or inaccurate scales can cause inconsistencies that can lead to improper treatment e.g., where medications are dosed by weight. An inaccurate weight can lead to a patient getting too little — or too much — medication, resulting in a non-therapeutic or potentially harmful dose.

What Is The Difference Between Scales Inspection And Scales Calibration?

Do I Need To Have My Patients Weighing Scales Calibrated

A Weighing Scales Standard Inspection Service includes a full and thorough visual inspection of all working parts and a standard weight check on all chair, hoist and platform scales. We do not recalibrate scales as part of our standard inspection. We accurately test them to see if they do need recalibrating using accurate weights which are put on the scales and if the reading is out of the tolerance then we advise the customer to not use the scales and that they will need to be recalibrated and re-verified separately.

(Patient weighing scales need to be regularly inspected as per manufacturers recommendations, however we recommend they are serviced, and weight checked every 6 months.)

Professional Scale Calibration Service is a certified procedure, (to ISO9002) which ensures weighing scales are weighing correctly and consistently to the advertised accuracy service. Each scale is tested using M1 certified test weights by engineers who are qualified to the UK Weighing Federation Calibration Code of Practice.

How Often Should My Weighing Scales Be Calibrated?

Do I Need To Have My Patients Weighing Scales Calibrated

How often you calibrate your scales depends on a few different factors — manufacturer’s recommendations, how often you use the scales and the environment they’re in.

If your scales are used multiple times throughout the day, every day of the week, normal wear and tear will occur faster than in scales that are used a few times per week. Therefore, if you use these scales more frequently, they should be calibrated more frequently

Always consult the manufacturer’s recommendations first. Manufacturers should have a recommendation for the frequency of calibration, and since all scales are made differently, it’s usually safe to assume the manufacturer knows best.

As a guide, the NHS recommends that weighing scales are calibrated a minimum of once or twice a year, to ensure they are fit for purpose.

At Hcsuk, we offer yearly and twice year calibration checks to suit your needs.

Get in touch

How Can I Arrange A Calibration Check?

You can arrange for your weighing scales calibration check by getting in touch with us here at Hcsuk.  We offer an off-site professionally certified calibration service where each scale will be tested using M1 certified test weights by engineers who are qualified to the UK Weighing Federation Calibration Code of Practice,

 Our door-to-door service includes collection from your premises, fully certificated testing and amending of your weighing equipment, to ISO9002.70 standard, and re-delivery with an average turnaround time of 7 working days.

To enquire about having your patient weighing scales calibrated or get a quotation please contact us.

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Customer Testimonials

“We’ve built a strong working relationship with Hcsuk over many years, having used them to source, install and service our medical training equipment. We have always found the team very professional, helpful, and well-organised. We’d like to give a particular shout out to Phil, the technician / engineer who has been the consistent friendly face visiting our business to inspect and test our mobility hoists every 6 months. Thank you for all your support and advice.”

P. B. (Care Manager), Blue Bird Care Ltd

You are part of a great company, if we can help you grow by contracting you out to our sites its good for you, but it’s great for us because your service is fantastic, very efficient, everyone within Hcsuk is super helpful in answering queries and every time we’ve had an issue, Hcsuk has always been there to solve the problem almost immediately, which is fantastic.

Leicestershire County Council

Truly exceptional levels of customer service, the best I have experienced for many years. Very helpful staff made follow up calls to ask how the equipment was performing and supplied extra user instructions to supplement the manufacturers manual. I would not hesitate to order from this company again.

Savills Estate Agents

We would just like to pass on our thanks for all of your help with our orders and would be pleased if you would also pass on our thanks to the manufacturers for being so accommodating in meeting our requirements. We have found everyone very helpful.

Lincs Partnership NHS Foundation Trust

Since I set up the account for Hcsuk over 18 months ago I have found them to be an excellent advocate of our products. They have been willing to learn about the technical and servicing elements to our hoists and the sales staff have really taken on board and proactively promoted our range where possible. I feel that as a company Hcsuk have got the desire and right people in place for growing in this competitive industry. They seem to push themselves to go that little bit further and offer that little bit more to stand out from the rest. May our relationship continue going from strength to strength.

Joerns Healthcare

As a care home manager I have used Hcsuk for my supplies for the last 20 years in two homes. I have always found them to be helpful and reliable. Their products are of the highest standards, they are able to source anything. The delivery service is prompt and regular so I do not have to keep large amounts of stock. They supply extra services such as servicing and repairs which are done efficiently, and training in COSHH. The reps are pleasant and helpful bringing new products to my attention but are never ”pushy”. Aftercare is good, any problems soon sorted. I would recommend them highly and would not think of using anyone else.

Littleover Nursing Home

HPC have supplied Hcsuk (Health Care Services Ltd) for well over a decade now and we would consider them to be a high quality and professional business run in an organised and progressive manor. We do not rank our customers or have a preferred customer status but if we were to introduce such a scheme I can confirm that Hcsuk would easily make such a grade.

HPC Healthline

As a manufacturer we look for key values in a distributor some of these include honesty, reliability, commitment and reputation. Hcsuk carry all of these and many more. With a twenty plus year working relationship we now place Jo and the team at the top of our distributor list. I have no hesitation in recommending Hcsuk to any prospective manufacturer or customer and wish Jo and the team all the best for the future.

Cleenol Group Ltd

It is brilliant that we are able to ring Health Care Services and that you will go the extra mile to get us the stock we need as soon as possible.

Rykneld View Nursing Home

Just to say a huge thankyou to you and your fantastic team, and I mean that from the Heart. I have never before experienced such a person centred company.

Hampton Grange Nursing Home

What I like about working with Health Care Services is the relationship we have built up and the personal service. The homes report that you always deliver on time, the quality is consistantly good and the prices competitive. Your team members are always willing to go that extra mile for us and if ever we have an issue there is always someone there to save the day.

Eastgate Care

VAT Relief Information

Conditions for VAT relief for disabled people

Some of the products which can be purchased from the Hcsuk website are available for an eligible person to purchase without paying VAT on them. HM Revenue and Customs sets out the conditions when equipment for disabled people might be free of VAT and how to claim exemption from paying VAT on these products.

Products a can only be exempt from VAT when all the following conditions are met:

  1. The customer is eligible to purchase supplies at the zero rate
  2. The goods are for the personal or domestic use of the customer
  3. The goods and services are eligible to be supplied at the zero rate

A more detailed explanation of each of these conditions is given below, but you should visit the HM Revenue and Customs Website to fully understand the conditions

The product must be being purchased for someone who is chronically ill or disabled.

A person is ‘chronically sick or disabled’ if he/she is a person:

It does not include a frail elderly person who is otherwise able-bodied or any person who is only temporarily disabled or incapacitated, such as with a broken limb.

‘personal or domestic’ use means that the supply must be made available specifically for the use of an eligible individual.

You don’t have to physically buy the goods in person. If your parent, guardian or wife or husband buys the goods and services for you, then you won’t be charged VAT.

What counts as personal or domestic use?

Personal or domestic use means that the goods or services are supplied for your own private use, rather than for business purposes. Also, the goods or services must be just for your own use – not for use by anyone else, or chronically sick or disabled people in general. However, if you and your partner are both chronically sick or disabled and you buy goods or services for both of you to use, then you won’t have to pay VAT.

Products which are offered for sale on this website which qualify for VAT relief to be claimed for an eligible person.

The products which can be bought without paying VAT are:

Only the products on our site carrying the VAT exemption price (the smaller price marked ex VAT) are eligible to be purchased this way and you must tick the box on the basket page indicating that you wish to claim VAT exemption on the items in your basket that are eligible for VAT relief.

How to claim

On the my basket page of this website a link to the online declaration form is provided if the basket contains a product that qualifies for VAT relief. You must tick the box to state you wish to claim VAT relief on the eligible product and complete in full the reason by which you are ‘chronically sick or disabled’ and name and address of the claimant. If possible the person making the claim should complete this form, but a family member, carer or medical professional may complete the form on the claimants behalf. To submit the claim and receive the VAT relief, click the ‘Submit VAT Relief Claim’ button before proceeding to the checkout.

Please note that all orders submitted with a VAT relief claim form completed are checked before the order is processed.

It is necessary to complete a separate claim form each time a qualifying product is purchased from Hcsuk.


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